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Misleading Annual Report and Compliance Solicitations


National Corporate Research, Ltd. (NCR) would like to alert you to misleading compliance solicitations that are being sent to entities formed or qualified in certain states. While the majority of these solicitations relate to annual reports (or periodic reports), some of them focus on annual minutes or business license requirements. NCR is committed to keeping our clients aware of these solicitations and scams, and will alert you to new ones as they arise.

These deceptive solicitations look official and appear to be coming from the state. The common theme is that they direct the recipient to send a fee, usually much higher than the state would charge, often for services that are not needed.

A key indicator when reviewing these solicitations is to review the fine print, which will usually say something like, “This product has not been approved or endorsed by any government agency and this offer is not being made by an agency of the government.” There are subtle variations of this language that seem official.

Note that some of these solicitations do not include headings that appear to come from the state, but they include details about the entity, officers and directors and warnings about penalties and fines that could lead the recipient to believe they are official.

If you are ever unsure about the legitimacy of a notice you receive, we strongly encourage you to check with NCR before responding to the notice. We are more than happy to investigate these for you, as well as post copies to this page of our website, so that we can increase awareness and better protect our clients against these misleading solicitations.

If you have received a misleading solicitation that is not already listed below, please send an email to info@nationalcorp.com with a copy of the solicitation attached.



Beware If You Receive These Notices:

Alabama

Alabama Annual Records Solicitation Form - A misleading solicitation is circulating in Alabama. The solicitation asks recipients to fill out a form with company information and send in a payment of $125 to an entity called Corporare Records Service. Similar scams from the same entity are circulating in various states.


Alaska

Alaska Annual Minutes Form Misleading Solicitation - View the warning issued by the Alaska Division of Corporations, Business and Professional Licensing about this misleading solicitation being sent from a company called Corporate Records Service.


Arizona

Arizona Corporate Filing Solicitation – View the Arizona Corporation Commission's notice about this misleading solicitation being sent from a company called Corporate Records Service. There is also a Certiciate of Good Standing Request Form scam being sent by an entity called Arizona Business Filing Services.


Arkansas

Arkansas Annual Meeting of Shareholders or Board of Directors Minutes- View the Secretary of State's warning about this misleading solicitation being sent from an entity called Compliance Services.


California

There are many compliance scams circulating in California... California Annual Business Renewal Solicitation - California LLCs are required by law to file a Statement of Information every two years. This solicitation leads LLCs to believe that they must file this report every year, in addition to charging recipient much more than what it costs to file. Another variation of this solicitation changes the headline to “California Business Renewal Center.” A third solicitation  is very similar, asking the recipient to complete the attached form and send payment for an "Annual Business Registration." A fourth solicitation from Corporate Records Service is also circulating. And a fifth variation, changes title of the form to "2013 Annual Corporate Records Form." A sixth Annual Minutes Compliance Notice scam is being sent from an entity called Corporate Compliance Center. There are two additional scams that ask recipients to fill out a "Certificate of Status Request Form." One asks for a payment of $49.50 and the other charges $65The California Secretary of State has posted a warning and update about new laws regarding misleading solicitations


Colorado

Colorado Periodic Report Solicitation – View the Colorado Secretary of State’s alert about this type of solicitation. There is also an Annual Minutes Requirement Solicitation circulating from a company called "Compliance Services," which asks the recipient to complete a form and send $125.


Delaware

A misleading solicitation from an entity called Corporate Records Service has been circulating in Delaware, as well as several other states. A second similar scam by the same entity is offering file annual corporate minutes for a fee of $125. View the Secretary of State's announcement to inform the public of these scams.


Florida

Florida Compliance Scams - Numerous misleading solicitations have been circulating in the state, including a Florida Annual Minutes Solicitation and an Annual Meeting of Shareholders and Directors solicitation, both sent from an entity called Compliance Services. In addition, a Florida Annual Minutes Requirement Form, is being sent by a company called Corporate Filing Services and one titled “2013 – annual Minutes Form” is being sent by a company called Corporate Records Service. A similar Annual Minutes Form solicitation is being sent by an entity called Business Filing Services and a company called Annual Business Services is also sending this type of solicitation. Two other scams are asking recipients to send in a "Certificate of Status Request form." View samples of these misleading solicitations from Center of Corporations and Florida State Compliance Center. The Florida Division of Corporations has placed a notice on its Subiz website warning business about these scams. 


Georgia

Georgia Annual Minutes Solicitation – The Better Business Bureau has also posted a warning about the Georgia Annual Minutes Requirement scam.


Idaho

A misleading Annual Minutes Records form from an entity called Corporate Records Services is circulating in Idaho. While the solicitation asks recipients fill out a form and mail in a fee of $125, the Idaho Business Corporation Act does not require corporations file this form or pay this fee. View the Idaho Secretary of State's warning about this scam.


Illinois

Illinois Annual Minutes Records Form Solicitation – View the Illinois Secretary of State's memo about this misleading solicitation being sent from a company called Corporate Records Service. A similar Annual Records Solicitation Form is being sent by the same entity.


Indiana

The Indiana Secretary of State is alerting businesses of a solicitation from an entity called Corporate Records Service. The solicitation looks official and asks recipients to send a fee of $125. Click here to view the Indiana Secretary of State's warning about this scam.


Iowa

Iowa Corporate Compliance Document– This solicitation appears that it is from a state office. It leads recipients to believe that they must fill in information about their company management, as well as pay a $125 fee in order to stay compliant. This notice is a scam, and no such document or fee is required by the state of Iowa. To view the Iowa Secretary of State’s warning about this scam, click here.


Kentucky

Kentucky  Annual Minutes Solicitation - The Kentucky Secretary of State's office is warning businesses of a scam from an entity called Corporate Records Service. The solicitation asks recipients to provide information regarding company shareholders, corporate directors and officers and pay a fee of $125. To view a press release from Kentucky's Secretary of State regarding this, click here.


Louisiana

Louisiana Annual Meeting Disclosure Statement Solicitation – This solicitation instructs the recipient to update the “candidate names for the positions listed” (i.e. CEO, CFO, Secretary, Directors, etc…) and remit a fee of $125 to “Louisiana Corporate Compliance”. According to the Better Business Bureau (BBB), once the forms and fees are remitted, nothing is actually filed with the state. View the BBB's warning on the Louisiana Corp. Compliance Company Scam.  A solicitation from an entity called Corporate Records Service is also circulating.


Maine

Maine Annual Minutes Solicitation - This solicitation from a company called Corporate Records Services, asks recipient companies to file information and send in a payment of $125. A similar, Annual Records Solicitation Form scam is being sent by the same entity. To view the Secretary of State's warning about these scams, click here.


Massachusetts

Massachusetts Annual Minutes Solicitation – Despite the implications contained in this solicitation, Massachusetts corporations are not required by law to file corporate minutes with the Secretary of State. Visit Massachusetts Corporation Division and the Better Business Bureau's page for the warning notice about this type of solicitation.


Michigan

Michigan Annual Minutes Solicitation - A non-governmental entity called "Michigan Corporate Compliance Company" has been sending a form called the "Annual Meeting Disclosure Statement" to businesses in the state. The solicitation looks official and implies that the recipient must complete and return the form, along with a payment of $125, to avoid "administrative dissolution or revocation." Annual meeting minutes are not required to be filed with the Michigan Corporations Division. To view the Michigan Department of Licensing and Regulatory Affairs warning about this misleading solicitation, click here. Another Annual Minutes Form Solicitation from an entity called Corporate Records Service is also circulating. The State of Michigan has also issued a press release about this scam.


Minnesota

Minnesota Annual Meeting Disclosure Statement - A misleading solicitation is circulating in Minnesota. The solicitation asks recipients to fill out a form with company information and send in a payment of $125 to an entity called Minnesota Corporate Compliance.


Mississippi

An Annual Minutes Requirement Statement scam is circulating. The misleading solicitation is being sent from an entity called, Compliance Services, and asks for business-sensitive information in addition to a fee of $125.00. In addition, an Annual Minutes Requirement Statement scam is being sent from an entity called Annual Business Services. Read the Secretary of State's warning about this misleading solicitation.


Missouri

View the Missouri Secretary of State's message about an Annual Minutes scam from Corporate Records Service.


Nebraska

Nebraska's Secretary of State has posted a warning about an Annual Minutes scam from Corporate Records Service.


Nevada

Nevada Annual List of Officers, Directors and Registered Agent and State Business License Application – The fact that these kinds of solicitations include all of the details about the business, including the state file number and names of officers and directors, could lead recipients to believe it is coming from the Secretary of State.  View Nevada Secretary of State’s advisory about these misleading solicitations. Note that in December of 2011, a company called Registered Agent, Inc. reached a settlement with the Nevada Attorney General’s office that bars them from misleading businesses with these types of solicitations. For details, click here.


New Hampshire

View the New Hampshire Secretary of State's warning about an Annual Report scam from Corporate Records Service.


New Jersey

An Annual Corporate Records Form solicitation is circulating to businesses in New Jersey. The  scam asks for a fee of $125, as well as information about a company's corporate shareholders, directors and officers.  The State of New Jersey does not require this form to be filed and this isnot connected with the State of New Jersey’s business entity annual report process. See the Division of Revenue and Enterprise Services' warning on New Jersey's Department of Treasury website.


New York

New York Annual Minutes Solicitations – Two forms are circulating. The Corporate Records Compliance Office solicitation  asks recipients to fill out a form and submit $120. New York's Attorney General sued this company and got refunds for the victims. The Corporate Records Service solicitation is similar, and asks recipients to send $125. Note that while New York Corporation law does have requirements regarding holding annual meetings and electing officers and directors, unlike this solicitation would lead the recipient to believe, there is no requirement to file this information. In addition, a Certficiate of Status Request Form is being sent by an entity called Corporate Filing Services Center.


North Carolina

North Carolina  Annual Minutes Form Solicitation - A misleading solicitation is being sent by a company called Corporate Records Service. The form asking recipients for company information, as well as a payment of $125. North Carolina Law does not require you to file corporate minutes with the Secretary of State's Office or pay this fee. View the Secretary of State's warning about this solicitation. In addition, a Certificate of Existence Form scam is being sent by an entity called North Carolina Business Filing Services. The Secretary of State has posted a warning about this scam, as well.


Ohio

Ohio Annual Minutes Disclosure Solicitation - This form is from a company called Ohio Corporate Compliance, and asks recipients to submit $125 along with the completed form. Ohio corporations are not required to file corporate minutes with the Ohio Secretary of State's office. View the Ohio Secretary of State's warning about this misleading solicitation.


Oregon

View the Oregon Secrectary of State's message about an Annual Minutes Statement solicitation from Corporate Records Service. There is also an Annual Minutes Form solicitation being sent from an entity called Annual Business Services. In addition, view the Oregon Secretary of State's warning about a third scam being sent from an entity called Oregon Business Filing Services.


Pennsylvania

Pennsylvania Annual Minutes Disclosure Statement Solicitation - View the misleading solicitation which asks businesses to file information for an "Annual Minutes Disclosure Statement" and send in a payment of $125. This is NOT required to be filed with the Department of State or the Secretary of the Commonwealth. See the Pennsylvania Department of State's warning about this scam. Supported by the Pennsylvania Department of State, the U.S. Postal Inspection Services has won a court order against the operator of Pennsylvania Corporate Compliance for this fraudulent mailing scheme. View the press release about this ruling which resulted in a permanent injunction against the company. A second scam from Corporate Records Services is also circulating in Pennsylvania.


Rhode Island

Rhode Island Corporate Compliance Solicitation – An official-looking mailing is asking recipients to submit an "Annual Disclosure Statement,” as well as a payment of $125 to "Rhode Island Corporate Compliance Business Services Division." This mailing is NOT from the Rhode Island Secretary of State. View the Secretary of State’s warning about this scam.


Tennessee

Tennessee Annual Minutes Form Solicitation - A solicitation from an entity called Annual Business Solutions is circulating throughout the state. Tennessee's Secretary of State is also warning businesses of a corporate scam from a company called Corporate Records Service. The solicitation looks official, and asks recipients to send a payment of $125. To view the Secretary of State's alert about this scam, click here. A very similar scam from an entity called Annual Business Services is also circulating. View the Secretary of State's alert about this scam.


Texas

Texas Annual Minutes Records Form Solicitation - A solicitiation from an entity called Corporate Records Service is asking businesses to complete a form and send in a payment of $125. Though the document looks official, this is NOT required to be filed. The Texas Secretary of State has posted a warning about this scam. Another scam from an entity called Texas Business Filing Services is asking recipients to submit a Certificate of Status Request Form with a fee of $59.99.


Virginia

Virginia Annual Minutes Form Solicitation - A solicitation from an entity called Corporate Records Services is asking recipients to complete a form and send in a payment of $125. This is not required. A similar Annual Records Form solicitation is being sent by the same entity. Virginia's State Corporation Commission has posted a warning about the scams.


Washington

The state of Washington has posted a consumer alert about misleading compliance scams. The alert warns that "Annual Business Services," “Compliance Services” or “Corporate Records Service” (not to be confused with Washington corporation “Compliance Services, Inc.”) is mailing notices to business entities requesting that “Annual Minutes” and a fee of $125 be sent to them for filing. Annual minutes are NOT required to be filed with the WA Secretary of State. The alert advises that questions about these notices be sent to the Corporations and Charities Division at corps@sos.wa.gov or recipients can call them at (360) 725-0377. As of June 2014, the Washington Attorney General's Office has filed suit against Mandatory Poster Agency, doing business as Corporate Records Service,  in an effort to get payment for the approximately 2,900 small business that have been scammed.


Wisconsin

Wisconsin Annual Minutes Form Solicitation – View the Wisconsin Department of Financial Institution's warning about a misleading solicitation being sent from an entity called Corporate Records Service. The Wisconsin Department of of Justice has obtained a judgement of $340,000 against the company sending these solicitations. Learn more about this judgement.


Wyoming

Wyoming Annual Meeting Disclosure Statement - The Secretary of State is warning of a misleading solicitation that is being sent to businesses in Wyoming. The solicitation asks recipients to fill out a form disclosing company information and mail in a fee off $125. This, however, is a scam and no such form or fee is required.