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With NCR’s entity management system, Entity Central®, you can now enter and track any type of license or registration due date for any entity, even if it is not represented by NCR. You can receive e-mail notifications and create reports that include both the events you enter and the entity annual/periodic report due dates automatically included whenever NCR provides representation services. This new feature is offered FREE of charge to all Entity Central® users. Learn more about how Entity Central® can make your job easier!

The Colorado Secretary of State’s office will be the first jurisdiction to require electronic UCC filing effective Tuesday, May 29, 2012. At the same time, Colorado will also switch to an online UCC search system. The last day to file paper UCCs and request searches with the Secretary of State will be Friday, May 25th (before 3 PM Mountain Time). Online filing and searching services will be unavailable beginning Friday, May 25, 2012, at 5 PM Mountain Time until Tuesday, May 29, 2012, at 7 AM Mountain time as the state prepares for launching the new system.

All UCC records and certain other miscellaneous lien types will be required to be filed online. The state’s electronic filing system will accept attachments that are up to 10 MB in size. The online filing fee is $8 and requires filers to establish a prepaid account with the state or pay on a per filing basis using Visa, MasterCard, American Express credit or debit cards. Filers will get an acknowledgment receipt immediately.

NCR’s UCC ProFile system will enable clients to file online with Colorado and avoid the inconvenience of having to set up their own payment methods. To view a sample of what the acknowledgment receipt will look like, click here.

Also effective May 29th, Colorado will no longer conduct UCC searches and will require searchers to utilize their self-serve online system to obtain UCC information. Searchers would be well advised to carefully review Colorado's search rules  to ensure the results obtained are accurate. Those who work with NCR for their searches can rest assured that we are very familiar with the rules and will provide the accurate search results you need.

As the May 29th implementation date approaches, NCR will keep you informed of new information you need to be aware of concerning Colorado’s new UCC filing and search system.

The New York Department of State announced that business entities will be able to begin filing the required biennial statements and five-year statements online beginning May 1st.The state is continuing to mail the pre-printed paper forms and has recently sent these out to companies due to file in May. The forms now contain instructions regarding online filing.

Corporations and limited liability companies are required to file a statement biennially in the anniversary month of their formation or registration to do business. Failure to file these statements on time is noted on any status certificate issued for the company. Limited liability partnerships (LLPs) are required to file a statement every five years within sixty days prior to the anniversary of their registration. LLPs which fail to file this statement may have their registration revoked.

By offering online filing of these required statements, New York joins a large number of other states that provide online filing for annual/periodic reports.

As indicated in our e-mail update several months ago, Puerto Rico finally enacted Revised Article 9 along with the 2010 Article 9 Amendments. The new legislation will become effective on January 17, 2013.

Our original update briefly outlined the major highlights and drafting inconsistencies in Puerto Rico’s enactment. For those who would like more information, click here to view an article recently written by NCR’s Bruce Gallo.
 

Status of Article 9 Amendments in All States:
To find out which states have enacted or introduced the 2010 Article 9 Amendments, visit our 2010 UCC Article 9 Amendments resources page. Note that some of the resources on this page are only available to registered clients. If you are a client and would like to register, click here.

To assist you in planning closing dates and avoiding surprises, National Corporate Research (NCR) has surveyed state filing offices to determine which days they will be closed.
 
View the complete list of state holiday closings for April and May.

Please note that some states declare holidays at the last minute. As we become aware of any changes to the list of state holiday closings, we will post an updated version. If a particular filing date is important to you, contact your NCR service specialist and we will double check at that time to ensure the state will be open on the date you are interested in.

If you have any questions, feel free to contact your NCR service specialist.

The Ohio Secretary of State (SOS), Business Services Division, began revising its corporate/business entity forms in January 2012 and plans to continue doing so in the months ahead. A list has been posted to the SOS website advising which forms have been updated. The revisions are not a result of a change in statute. They are being made to help reduce common filing errors based on feedback received from frequent users of the forms. For example, the new form to authorize an LLC to do business in the state of Ohio clarifies the signature requirements for individuals and business entities who are signing the application as member, manager or other representative.

While the state will continue to accept the old forms this year, filers may want to use the new versions to minimize the chance of making mistakes. (Note that NCR’s forms library contains the most current versions of the forms.)

Effective Monday, January 30, 2012, documents needed for Oman will no longer need consular legalization and apostilles will be accepted.

To view the current version of NCR’s memo, “Countries and Territories That Are Party to the Hague Convention Abolishing the Requirement of Legalization,” along with other helpful resources, visit the Authentication/Legalization Resources page of our website.

Apostilles Will Now Be Accepted 

Starting today, December 14th, documents destined for use in Costa Rica no longer require consular or embassy legalization. An apostille from the appropriate Secretary of State or U.S. Department of State will be accepted. 

For a complete list of countries and territories that are party to the Hague Convention Abolishing the Requirement of Legalization, visit the Authentication/Legalization Resources page of the NCR website. On this page, you will also find our list of useful Authentication/Legalization web sites and our list of notary search web sites where you can verify the status of notaries. Some of these resources require password access. If you are a client of NCR, apply for a password to get full access to all of our resources.