Chinese Embassy – Issues that May Delay the Legalization Process
Updated February 17, 2017
Chinese Embassy in D.C. Will Not Legalize Documents Authenticated by CA Secretary of State:
The California Secretary of State recently changed the appearance of the allonge or certificate attached to documents in order to authenticate them for countries that are not members of the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalization for Foreign Public Documents.
California is no longer issuing a separate authentication certificate with a gold seal for use in non-Hague party countries. Instead they are issuing a certificate entitled "Apostille" no matter what the destination jurisdiction is, with the following notation on the bottom of the certificate:
"This certificate does not constitute an Apostille under the Hague Convention of 5 October 1961, when it is presented in a country which is not a party to the Convention. In such cases, the certificate should be presented to the consular section of the mission representing that country."
The Chinese Consulate in D.C., which previously accepted documents issued by the Secretary of State of California if the document was further authenticated by the U.S. State Department, will not accept this new format. To legalize a CA Secretary of State authenticated document, you must now present it to the consulate in either San Francisco (for northern California) or Los Angeles (for southern California). U.S. State Department authentication is not required if presenting to a Chinese consulate in California.
Chinese Embassy Will Reject Notary Stamps Showing Upcoming Commission Expiration
The Chinese Embassy will no longer authenticate documents if the notary’s commission will expire within six months. They argue that the notary commission will have expired by the time the document is reviewed in China, and so the notarization will not be valid. Arguments that the commission was active on the date the document was notarized, and will likely be renewed and continue active when the document is reviewed have not caused the embassy to amend their policy.
Expect Processing Delays for All Legalization Work
Additionally, for all legalization work, the processing time for the D.C. Chinese embassy has also become much longer recently and the standard time frame is now 10 business days.
Please reach out to your knowledgeable National Corporate Research service specialist for assistance in managing the legalization process for documents that will be used in China.
UAE Embassy Document Legalization: Expect Higher Fees
Updated February 16, 2017
Fees for the legalization of documents at the United Arab Emirates (UAE) can be quite high -- the standard charge is $600. In the past, many common corporate and business documents were exempted from this higher fee and legalization could be obtained for documents such as a Good Standing Certificate or a financial statement for $45. However, the UAE recently changed their policies regarding the types of documents that can be legalized for $45.
The UAE embassy in Washington, DC will now charge $600 instead of $45 to legalize the following documents:
· Certificate of Good Standing
· Certificate of Existence
· Certificate of Fact
· Free Sale Certificate/EP
· Price List
· Financial Statement
· GMP Certificate
· Sanitary Certificate
· ISO Certificate
Since the policy change, only personal documents, such as birth certificates, diplomas, marriage licenses and fingerprints can be legalized for the lower $45 fee. If you have any questions on the fees or process to legalize documents for use in the United Arab Emirates, contact your National Corporate Research service specialist.
Guatemala to Begin Accepting Apostilles in September
Updated January 26, 2017
Please note that effective September 18, 2017, documents destined for use in Guatemala will no longer require consular or embassy legalization. An apostille from the appropriate Secretary of State or U.S. Department of State will be accepted.
You can download a complete list of countries and territories that are party to the Hague Convention Abolishing the Requirement of Legalization from the Authentication/Legalization Resources page of our website. On this page, you will also find our list of useful Authentication/Legalization websites and our list of notary search websites where you can verify the status of notaries.
If you have any questions, please feel free to contact your NCR service specialist.
NCR Offers Formation Services in Additional Countries
Updated January 24, 2017
We thought you’d like to know that National Corporate Research, Ltd. (NCR) now provides formation services in Mexico, Brazil, Japan and Singapore. When your deal calls for the formation of an entity in any of these countries, you can rely on our experienced, multilingual international team to provide the same kind of knowledgeable, responsive service you’ve experienced when working with us in the past.
NCR now provides formation, document retrieval, compliance and lien searching services in the following countries:
· All Canadian Provinces and Territories
· Hong Kong
· Northern Mariana Island
· Puerto Rico
· United Kingdom
· U.S. Virgin Islands
For more information or to inquire about how we can assist you with an upcoming transaction, contact our international team.
Holiday Closings for February and March 2017
Updated January 23, 2017
To assist you in planning closing dates and avoiding surprises during the busy holiday season, National Corporate Research (NCR) has compiled a list of U.S. state holiday closings for February and March 2017. To download the list in PDF format, click here.
For clients who work on international transactions, we have also compiled a list of corporate registry holiday closures in select countries. To access our international list of holiday closings for February and March, click here.
Please note that some jurisdictions declare holidays at the last minute. So if a particular filing date is important to you, contact your NCR service specialist and we will double check at that time to ensure the filing office will be open on the date you are interested in. Also note that as we become aware of any changes to the holiday closing lists, we will post updated versions of the lists to this page of our website.
If you have any questions, feel free to contact your NCR service specialist.
Subscribe to our updates to receive e-mail alerts of holiday closings every two months.
Now You Can Access Entity Central® From Your Mobile Device
Updated November 28, 2016
National Corporate Research, Ltd. (NCR), your trusted registered agent partner, has just made it easier for you to access all of your entity information anytime and anywhere. Our new mobile optimized version of Entity Central® is now available on iOS and Android devices.
Here are some examples of how you can use the mobile friendly version of Entity Central® daily in your work life:
View Your Group of Entities, Anywhere Anytime:
With the new mobile optimized version of Entity Central®, you can view a Group Summary, your NCR contacts and a dynamic list of all of your entities from your mobile device.
View Your Core Entity Information for Each State:
Access important entity information, such as the exact legal name of your companies, state of incorporation or qualification, date of formation/qualification and status in each state
Track Upcoming Events and View Event Details:
Stay up-to-date on all upcoming annual and periodic event filing dates to ensure you maintain good standing in each state where you are registered.
We look forward to continuing to make your job easier and would welcome your feedback on the new mobile friendly version of Entity Central®. If you have any questions or comments or would like to request information or access to Entity Central®, please contact us by sending e-mail to firstname.lastname@example.org.
Did You Know You Can File in Delaware When the State is Closed?
Updated November 2, 2016
With the end of the year quick approaching and the expectation that many important business entity documents will need to be filed with the Delaware Secretary of State’s office, we thought it would be helpful to remind you of Delaware’s global filing procedure, which has been in place for quite some time.
This special service enables you to have your corporate filing dated on days the Delaware Division of Corporations is closed. The cost is an additional $1,000 above the normal filing fee. The filing will take place on the next business day but the official filing date will be the date and time requested.
In order to utilize this service, contact your National Corporate Research, Ltd. (NCR) service specialist a few days in advance. We will then contact a manager or administrator at the Delaware Division of Corporations (note that they require notification at least 24 hours in advance). We will confirm the state’s receipt of the document and provide you with the evidence in the morning of the next business day after the closure when the state is open.
While this costly procedure is not used very often, we know that there are times when clients require a certain filing date and just wanted to make you aware of this option.
If you have any questions, please contact your NCR service specialist.