The Right Response

News and Events
U.S. Department of State Changes Translation Policy
Updated April 14, 2017

National Corporate Research, Ltd. (NCR) has recently been informed of a change in policy by the U.S. Department of State. The department now requires that a notarized translation accompany any document written in a language other than English in order to issue a Certificate of Authentication. The translator should certify the accuracy of the translation, and that certification must be notarized. The notary stamp on the translator’s certificate does not need to be separately authenticated at the local or state level before presentation to the U.S. Department of State. However, the notarization must be done in the U.S.  Notarized translations into English from other countries are currently not considered acceptable. 


Contact your NCR service specialist with any questions regarding this new policy or for assistance with your document legalization needs.

Holiday Closings for April and May 2017
Updated March 21, 2017

To assist you in planning closing dates and avoiding surprises, National Corporate Research (NCR) has compiled a list of U.S. state holiday closings for April and May 2017. To download the list in PDF format, click here


For clients who work on international transactions, we have also compiled a list of corporate registry holiday closures in select countries. To access our international list of holiday closings for April and May, click here


Please note that some jurisdictions declare holidays at the last minute. So if a particular filing date is important to you, contact your NCR service specialist and we will double check at that time to ensure the filing office will be open on the date you are interested in. Also note that as we become aware of any changes to the holiday closing lists, we will post updated versions of the lists to this page of our website.


If you have any questions, feel free to contact your NCR service specialist.


Subscribe to our updates to receive e-mail alerts of holiday closings every two months.


NCR Offers Formation Services in Additional Countries
Updated February 23, 2017

National Corporate Research, Ltd. (NCR) has further expanded its international capabilities! We are pleased to announce that we have added Liberia, the Marshall Islands, Ireland and Luxembourg to the list of countries where we now provide formation and compliance services. When your deal calls for the formation of an entity in any of these countries, you can rely on our experienced, multilingual international team to provide the same kind of knowledgeable, responsive service you’ve experienced when working with us in the past.


NCR provides document retrieval and lien searching services all over the world.


The list of countries in which NCR provides formation and compliance services, in addition to document retrieval and lien searching services now includes:


The Americas


Asia Pacific




Hong Kong


Canada (all provinces/ territories)





United Kingdom

Marshall Islands


United States (all states/ jurisdictions)




U.S Territories (Guam, Puerto Rico, U.S. Virgin Islands and Northern Mariana Islands)





For more information or to inquire about how we can assist you with an upcoming transaction, contact our international team

Chinese Embassy – Issues that May Delay the Legalization Process
Updated February 17, 2017

Chinese Embassy in D.C. Will Not Legalize Documents Authenticated by CA Secretary of State:


The California Secretary of State recently changed the appearance of the allonge or certificate attached to documents in order to authenticate them for countries that are not members of the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalization for Foreign Public Documents


California is no longer issuing a separate authentication certificate with a gold seal for use in non-Hague party countries.  Instead they are issuing a certificate entitled "Apostille" no matter what the destination jurisdiction is, with the following notation on the bottom of the certificate:


"This certificate does not constitute an Apostille under the Hague Convention of 5 October 1961, when it is presented in a country which is not a party to the Convention.  In such cases, the certificate should be presented to the consular section of the mission representing that country."


The Chinese Consulate in D.C., which previously accepted documents issued by the Secretary of State of California if the document was further authenticated by the U.S. State Department, will not accept this new format.  To legalize a CA Secretary of State authenticated document, you must now present it to the consulate in either San Francisco (for northern California) or Los Angeles (for southern California).   U.S. State Department authentication is not required if presenting to a Chinese consulate in California.


Chinese Embassy Will Reject Notary Stamps Showing Upcoming Commission Expiration


The Chinese Embassy will no longer authenticate documents if the notary’s commission will expire within six months. They argue that the notary commission will have expired by the time the document is reviewed in China, and so the notarization will not be valid. Arguments that the commission was active on the date the document was notarized, and will likely be renewed and continue active when the document is reviewed have not caused the embassy to amend their policy.


Expect Processing Delays for All Legalization Work


Additionally, for all legalization work, the processing time for the D.C. Chinese embassy has also become much longer recently and the standard time frame is now 10 business days.


Please reach out to your knowledgeable National Corporate Research service specialist for assistance in managing the legalization process for documents that will be used in China.

UAE Embassy Document Legalization: Expect Higher Fees
Updated February 16, 2017

Fees for the legalization of documents at the United Arab Emirates (UAE) can be quite high -- the standard charge is $600.  In the past, many common corporate and business documents were exempted from this higher fee and legalization could be obtained for documents such as a Good Standing Certificate or a financial statement for $45.  However, the UAE recently changed their policies regarding the types of documents that can be legalized for $45.


The UAE embassy in Washington, DC will now charge $600 instead of $45 to legalize the following documents:

·         Certificate of Good Standing

·         Certificate of Existence

·         Certificate of Fact

·         Free Sale Certificate/EP

·         Price List

·         Financial Statement

·         GMP Certificate

·         Sanitary Certificate

·         ISO Certificate


Since the policy change, only personal documents, such as birth certificates, diplomas, marriage licenses and fingerprints can be legalized for the lower $45 fee. If you have any questions on the fees or process to legalize documents for use in the United Arab Emirates, contact your National Corporate Research service specialist.

Guatemala to Begin Accepting Apostilles in September
Updated January 26, 2017

Please note that effective September 18, 2017, documents destined for use in Guatemala will no longer require consular or embassy legalization. An apostille from the appropriate Secretary of State or U.S. Department of State will be accepted. 


You can download a complete list of countries and territories that are party to the Hague Convention Abolishing the Requirement of Legalization from the Authentication/Legalization Resources page of our website. On this page, you will also find our list of useful Authentication/Legalization websites and our list of notary search websites where you can verify the status of notaries.


If you have any questions, please feel free to contact your NCR service specialist.